Site Secretary / Document Controller

May 7, 2019
Winchester, United Kingdom
Job Type
Ref No


About this Role:

Site Secretary/Document Controller required to work with the Project Manager and site based Design Manager on this £30m new build and refurbishment scheme in Winchester, Hampshire for a period of two years.  This is site-based role.

This will be a part-time position to work 5 days per week from 9/9.30 to 3pm.

You will be responsible for:

Answering phones and directing calls, meet and greet of all visitors to site, deliveries, etc.

Administration duties to support the team, including typing reports and documents, taking and producing meeting minutes, scanning and filing as required, compiling information for O&M manuals, etc.

The receipt, logging, filing and uploading of each drawing and document using 4 Projects build on-line document control system.

The issue of each new drawing and document to all relevant parties and colleagues, ensuring the relevant electronic paper trail is in place.

Liaison with the site team plus architects and consultants to ensure the relevant drawings are requested and received in line with the Design Development Programme.

The project is on site in its early stages and will run until mid 2021. There are several phases of work which will be undertaken all in within a live school environment.

About the Company/Client/Project:

This role is with the busy regional office of a national Tier 1 main contracting group, with an annual turnover for the region of £100m plus in the Hampshire and Dorset areas.  As a result, there are processes and procedures in place, a web based document control system, and overall a high quality of site set up and facilities.  Workload comprises projects ranging £10m to £30m in the education, health care, commercial and leisure markets.

Requirements including certificates and qualifications:

You will ideally have previous experience in the role for a main contractor using 4 Projects or similar, plus be computer literate with excellent, organisation and communication skills, have a positive can-do approach, plus the ability and drive to function well under pressure.  You will ideally be mobile and able to easily commute to the site in Winchester, or based locally.

Candidates must be able to prove their eligibility to work in the UK

alltek specialise in build vacancies and is a leading Recruitment Consultancy in Southampton.

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